Do you ever feel like you can’t come with the endless flow of emails that are coming in?
If you find it difficult to keep your email in order, You should know how to automatically move emails to a folder in Gmail. This article will show you how to configure email filters within Gmail by using your web browser and mobile. It walks you through the steps of creating an email filter from scratch and using an existing email to create an entirely new filter.
This method for sorting email messages is better than the traditional way of organizing folders and makes the difficult filtering of emails feasible. The other benefit is that, even when you automate the transfer of daily emails into particular folders in Gmail with filters, you will be able to view all emails that are not read in one spot and it’s less likely to be unable to see something crucial.
Note: Before we go over how to automatically move emails to a folder in Gmail, We first have to understand how folders are used in Gmail actually function. Gmail does not use folders in the same sense that you are familiar with from your personal computer. Instead, the folders used in Gmail are referred to as “labels,” and each email may have several labels simultaneously.
1. How to Automatically Move Emails To A Folder In Gmail On Desktop
We have learned about Gmail’s folders and labels and how it works in Gmail, The following step will be to describe how to automatically move emails to a folder in Gmail. In order to do this, it is necessary to make filters. They are basically rules that inform Gmail how to handle emails that arrive.
Log into your Gmail account and then click “Show Search option” within the search bar on the right. A small window will pop up and provide you with an array of search options. Then, in the “From” field, enter the email address you would like to create the label of. After you have entered your email address, fill in the requirements for the emails you wish to transfer. Below is the full details of the search:
- From: Select an email from senders.
- To: Specify the email address sent for particular recipients.
- Subject: Specify the text in the subject line of your message
- Has The Words: Filter messages according to specific phrases found within an email’s body.
- Doesn’t Have: Filter messages according to specific phrases not found within an email’s body.
- Size: Filter messages according to size, whether greater than or less than to a certain measure of baseline.
- Has Attachment: The rule applies only to messages that include attached files.
- Don’t Include Chats: The rule applies to emails only, not chat conversations.
Step 2: Choose ‘Create filter’ to activate the new rule.
Next, choose the “Create filter” button located at the bottom right corner. A new window will open and you can select the things you wish to occur when a message that is similar to this search comes in.
Note: To display the complete list of messages that match the specifications, choose Search.
Step 3: Choose Criteria For Email
In the next window, you can select a “Skip the Inbox” option in case you don’t want to see to keep the email to be in your primary inbox, but prefer to keep it in the new label. If you do not select that option, Gmail will copy emails to the label, but it will keep that original message in the primary email box. If you’d like to label it look into the “Also apply a filter to matching conversations” option to label old emails also.
Step 4: Select ‘Create Filter’ To Apply the label
Choose any existing labels or create a fresh one, and then click the “Create Filter” blue button to create a filter. A confirmation message will appear telling you that your filter has been made.
It’s done. Now you will be able to view your Label in the sidebar you’ve just made. Click on the Label to open all messages identified with this specific label. Any new messages you create will be sent automatically via this label.
Related: Learn how to email a folder in Gmail (best 2 Methods)?
2. How to Create Rules From Existing Emails In Gmail On Desktop
If you receive an email that you’d prefer to sort out and would like to move automatically to a different folder, mark it as read then follow this step to create a rule from the selected message:
Step 1: Select ‘More’ And Choose ‘Filter Messages Like This’
To make a rule using an existing email. Open Gmail in a web browser. Select the checkbox next to the email message to create your own rule. Choose the “three dots” (more) horizontally aligned in the Gmail toolbar. And Choose “Filter messages like this” from the drop-down menu.
Step 2: Specify Criteria And ‘Create Filter’
In this window, you can create appropriate requirements for the presorting filters. To display which messages match the specified criteria, choose “Search”. Choose or modify the criteria that will be applied in the current rule. And select the option “Create Filter” a new small window will appear.
Step 3: Specify the behavior And Apply The Label
In this second window, you instruct Gmail what to do. Select the checkbox beside the options that define the actions you would like to be applied to the rule. The options include ‘Skip the Inbox (Archive it)” or “Mark as read”, “Start it” or “delete it”. Check the box that says “Apply the Label” and then click “choose Label” to create a Label
And finally, click on the “Create Filter” button
Related: 3 ways, How to create a folder in Gmail to organize your inbox?
How to Create Rules For Automatically Move Emails to a Folder in Gmail App (iOS, Android)
If you’re looking to automate the transfer of your emails into a folder In the Gmail application using the iOS or Android device, it’s not possible to utilize the app to build new filters or edit existing ones in the application. When you’ve not connected to a desktop computer, and want to set up automatic email addresses, and other information the best option is to use the HTML version of Gmail for mobile phones.
Gmail’s HTML version is simply a mobile version of the web version of Gmail. Its looks and interface are similar to what Gmail was used to look back in the past, sporting rectangle-shaped buttons and a light blue color scheme.
To use this HTML version of Gmail features on iOS and Android just follow these steps:
Step 1: Visit HTML Version Of Gmail
Open your browser on either your iOS as well as Android device. Visit this URL: https://mail.google.com/mail/h/. Select the “Create a filter” option right next to the search bar. Once you click, you will be presented with a second window.
Step 2: Specify Email
In this window, select the search criteria that will determine the emails that can be affected. After that, select “Next Step.”, you will see the final window where you’ve specified the need.
Step 3: Choose Action And Create Filter
Choose the actions you’d like to do with messages that fit the criteria you have specified. Finally, press “Create Filter” to create an entirely new filter.
Wrapping Up
As you have seen there is no option to use these features on mobile. Although you can use this function by turning on the desktop view from the chrome browser of your mobile instead of the HTML version of Gmail, you would still find it very complicated. That’s why I want to advise you that you should use these features only on the desktop browser from your PC so that you do not have any issues.
