If you are wondering how to send secure email attachments in Gmail, then you will be happy to learn that this is not very difficult to do. Gmail, which has more than a billion active users, is one of the most widely used email services in the world. A very small number of people do not consider Gmail to be dangerous.
Gmail’s secure email attachments have become an important feature. However, sending encrypted emails to Gmail without encryption may expose the email recipient to security risks. Gmail users are unaware of how dangerous it can be and how easily their emails could be intercepted.
Encrypting sensitive or confidential information via email is essential to protect it from being intercepted by email providers. Email attachments sent in the regular emails are not protected. This means that they are accessible by anyone. If you wish to maintain adequate privacy, it is important that you secure all attachments with end-to-end encryption. If you want to send encrypted mail attachments from your Gmail account on your android or computer, these are the methods for how to send secure email attachments in Gmail given below:
How to send secure email attachments in Gmail
An email attachment can be protected by setting up an expiry date and requiring a password-
How to send secure email attachments in Gmail on Desktop:
Step 1- First, Open your Gmail Account in Your Browser.
Step 2- Next, click on the “Compose tab” on the top left panel to send a Confidential email to Gmail.
Step 3- You will then need to click on the button “Turn confidentiality mode on/off” located on the attachment section right next to the attached image option.
What Is Confidential Mode:
In the year 2018, Gmail introduced a brand new feature called the “Confidential mode”. It lets users send messages that recipients aren’t able to forward to, copy, print, or download. You can also define an expiration date for your emails, set passcodes, and then revoke access for the recipient on the mail.
Step 4- After this, you will see a pop-up box In it, here you can select the expiration and passcode that suits your needs. in expiration, you can set the time period of the message expiration
Step 5- Create an expiration time and passcode. These settings affect both the text of the message as well as any attachments:
- No SMS passcode– If you select “No SMS passcode” recipients using the Gmail application can open the app directly. Users who don’t have Gmail will receive an email with an access code.
- SMS passcode- recipients will get a passcode via text message. Make sure you input the phone number of the recipient that is not your personal number.
Step 6- Finally, click the “Save” button.
Step 7- Then, you need to click the icon that says “Attach Files” to attach the file and click the “Send” button.
Step 8- Now you will have to Type Mobile Number whom you want to send, and now finally Click the “Send” button. This will enable you to securely send the Gmail attachment from your computer where the recipient has to open the file with an OTP passcode.
Step 9- After having received their Gmail attachment file, the recipient needs to click the “Send Passcode” option, where the recipient will receive an OTP to unlock and then open a Gmail attachment file.
How to send secure email attachments in Gmail on Mobile:
Step 1- Open Gmail on your Android tablet or phone.
Step 2- Then, tap the “Compose” button (icon) shown at the bottom right of the page to send an email to Gmail.
Step 3- Next, click on the “Three Dots“, located in the top-right corner.
Step 4- This will display a drop–down box. Next, choose “Confidential Mode“.
Step 5- Next, set the expiration date as well as the passcode for the Gmail confidential account according to your needs. To set up a passcode, tap the down button. then select the “SMS passcode” option. After creating a secure mail, you will need to click on the “Save!” button at the top right corner. This is how you can send secure mail attachments via your Gmail
Step 6- Once you’ve done this, click on the icon that contains the “attached file” to upload the file, and then select the”send” icon.
Step 7- And finally, type the phone number of the one you want to send the attachment file, and your secure email will be sent, In this way, you will be able to easily send the secure email attachment file in Gmail
And the further process is the same for the recipient has to open the attachment file, the detail is on Desktop explanation in Step 9-.
Every year, data breaches involving email attachments and emails go up exponentially. This is particularly alarming because email continues to be the most used business communication method. It puts millions of businesses at risk of financial and reputational loss.
Every day, companies send sensitive documents via email, including presentations and contracts. You lose control of any attached files once you have sent a mail. Sometimes you don’t know if your recipient opened it.
Learning how to send secure email attachments in Google Mail is very easy. You don’t have to be an expert to send a message with attachments; you just have to know how to get started. The next time you’re at work, turn on your computer, turn on your Gmail, and sign in to your account.